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Improved File Search: What You Need to Know

Posted by adam feber on Thu, Apr 17, 2014
  
  

With the recent file search improvements, it is now easier to find the files you are looking for when you need them. With every file upload, we now index all the following elements: file name, tags, mime-type (media type), and author.
 

  • File Name: We now apply a word delimiter filter that splits words into subwords based on intra-word delimiters such as case transitions ("PowerShot" → "Power", "Shot"), letter to number transitions ("SD500" → "SD", "500"), and characters ("Wi-Fi" → "Wi", "Fi").
     
  • Tags: If you add the optional tags to a file, you can easily include a tag in the search parameters to locate the file.
     
  • Mime Type (Media Type): When a file is uploaded, it will be indexed with a media type such as hello.png will include “image/png” so it can be found with a search for “hello” or “image” or “png” or any combination like “hello image.” Almost all files have a mime type such as word, excel, zip, pdf, etc., and we now index them so you can locate your files easier.
     
  • Author: The author field consists of the user’s first name and last name as displayed in their profile as well as username. Usernames are also use the same word delimiter to split usernames into subwords. So if John Smith with username JohnRocks uploads a file, you can search for that file with “john” or “smith” or “johnrocks” or even just “rocks.”

Most importantly, the default logical search operation has changed to search for words using AND instead of OR when using a combination of words. For example, when you search “john image” it will return back anything that is an image AND that was uploaded by John.

We hope these improvements make file searching more efficient. If you have any other suggested improvements, please let us know on our feedback site.

Check out some other Assembla tips and tricks!

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COMMENTS

Very nice! Similar improvements would be welcome in ticket search as well. It seems that at least for ticket titles, subwords based on case transitions etc are not searchable at the moment.

posted @ Friday, April 18, 2014 5:03 AM by Rasmus


Rasmus, yes we do have plans to make similar improvements regarding search in other areas of the app.

posted @ Friday, April 18, 2014 7:30 AM by adam feber


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